PowerPoint Slide Scanner

This friendly tool helps you quickly understand what's in your PowerPoint presentations by creating an Excel file with a neat overview of all your slides.

What does it do?

• Scans through all PowerPoint files in a folder you choose
• Picks out the most important phrase from each slide
• Identifies slides that are just images
• Creates a nicely formatted Excel file with all this information

Setup Instructions

1. Make sure you have Python installed on your computer

2. Create a file named .env in the same folder as the program and add your OpenAI API key like this:

   OPENAI_API_KEY=sk-Abc123xYz456MnP789QrStUvWxYz0123456789
   

3. Open Terminal (on Mac) or Command Prompt (on Windows)

4. Navigate to the program's folder

5. Install the required packages by typing:

   pip install -r requirements.txt
   

How to Use

The Easy Way (Drag and Drop)

1. Open Terminal
2. Type python (with a space after it)
3. Drag the ppt-scanner.py file into the Terminal window
4. Type another space
5. Drag the folder containing your PowerPoint files into the Terminal window
6. Press Enter

Example

If your files are in a folder called "My Presentations", it might look like this:

python /Users/yourname/Desktop/ppt-scanner.py /Users/yourname/Documents/My\ Presentations

What You Get

The program creates an Excel file named ppt_slides.xlsx in the same folder as your PowerPoint files. This Excel file will have:

• The name of each PowerPoint file
• The slide numbers
• A key phrase that tells you what's on each slide
• Clear marking of slides that are just images

Tips

• The program works with both .ppt and .pptx files
• Image-only slides will be marked as "[Image Slide]"
• The Excel columns are sized for easy reading

Need Help?

If you run into any issues or have questions, here are some common solutions:

1. Make sure your OpenAI API key is correctly set up in the .env file
2. Check that you have all the required packages installed
3. Make sure you're pointing to the correct folder containing your PowerPoint files

Requirements

This program needs:

• Python 3.6 or newer
• The packages listed in requirements.txt
• An OpenAI API key