Gnucash may help to ease the managment of your property. If you use it for your own house or appartment, it already offers all tasks assigned to the bookeeping part. To handle multiple appartments or rentals in a community property you have to get hold of some other tasks.
In Germany, a co-owner's association (WEG) is free to decide to self-manage their property in an owner administration. The law requires, that all property owners aggree to this decision by a 100% vote (Owner's resolution). Tasks of the [property managment][property_mgmt] can then be taken over by an owner of the WEG. Again this has to be defined and in a written resolution of the owners' meeting.
The rules and tasks may be adopted in other countries as well.
[property_mgmt]: https://www.hausverwaltung-ratgeber.de/hausverwaltung.html).
Following the management of customers and suppliers, this module has introduced
a new entity Co-Owner. It offers to
- Create
- Edit
- List
- Search
the new entity type.
Similar to customers, is enables the handling of Co-Owner assigned
- Invoices
- Orders
- Payments
- Settlements
Within a Co-Owner object, you can define attributes that probably will vary for each housing unit. They are used while managing property managment tasks. For example, the following object identifiers must be assigned to create correct settlements:
- porperty share
- apartment unit
- distribution key
With regard to accounting tasks a suitable account structure is required. As usual you will manage the necessary bookings adressing the given accounts.
The legal regulations that exist in Germany stipulate that individual settlements must be created annually for the Co-Ownersi. In particular this settlements must show and proportionately allocate
- apportionable amounts
- non-apportionable amounts
- incomes
- individual costs
as well as a report of the
- property maintenance reserve
Distribution lists allow the definition of parameters that are required for the calculation of settlement values for the respective co-ownership share.
The type of distribution list groups relevant attributes.
The distribution and calculation is performed using the numerical values of the ownership shares in relation to the sum of all shares.
- LabelSettlement: The identifier shown in a settlement.
- SharesTotal: Sum of all shares (default: 1000 shares).
- Owner: List of assigned owner entities that will be respected in settlements.
- OwnerId: Name/Id.
- Owner-Share: Share value
The distribution and calculation is made using the percentage values of the ownership shares in relation to the sum of the percentage share values.
- LabelSettlement: The identifier shown in a settlement.
- PercentageTotal: The percentage value representing all shares (default: 100%).
- Owner: List of assigned owner entities that will be respected in settlements.
- Eigentümer: Liste der einzubeziehenden Eigentümer Entitäten
- OwnerId: Name/Id.
- Owner-Share: Proportional share value
In individual settlements, only a subset of accounts from the chart of accounts are shown. Therefore, it is necessary to mark those accounts which are to be to be used in a settlement.
The goal is a flexible definition of these settlement accounts. Unfortunately the existing typification of the accounts in GnuCash is not sufficient for an automated preselection of the accounts to be shown in groups.
Existing type:
-
Assets
- Bank accounts (Bank)
- Cash accounts (Cash)
- Credit Card Accounts (Credit Card)
- Investment accounts (Mutual Fund)
- Stock (Shares)
- Stock trading (Trading)
-
Liabilities
- Accounts Receivable (Accounts Payable)
- Accounts Payable (Accounts Receivable)
-
Equity (Equity)
-
Receivables
-
Accounts Payable
-
Expense
-
Income
Therefore, the following proposal is choosen tp add new account types:
-
Liabilities
- Maintenance provisions
-
Expense
- Apportionable
- Non apportionable
-
Income
- Apportionable
- Non apportionable
This means that differentiation is also possible at a later date in existing charts of accounts.
The aim of this new report is to provide an individual statement, that provides co-owner bills for a given property.
The following is an incomplete list of common idioms used for property managment. The expressions should be considered in the translations:
Accounting Accounting of the owner Additional payment Amount Amounts that cannot be distributed Contribution to maintenance reserve Credit balance Distribution key Distributor total Due date Housing unit Individual accounting Name of the account Name of property management Owner share Property Property management Provision for maintenance Receipt Recursive balance Request Settle owner Settlement days Settlement peak Total administration costs Total amount Total settlement Total result
Click the options button and select the owner you want to account for. This owner statement is valid without signature