Feature/145 bulletins 29 to 38 (#455)

* bulletins-29-to-38

* smart bulletin touch ups.

* remove extra s.

* add pdf for SB #38 back in.

* spelling, grammar, and punctuation edits to SB 29-38.

* added updated date for each of the new pages.

src/content/smart-bulletins/030.md

@@ -3,16 +3,17 @@ title: "Smart Bulletin No. 030"
 intro: "GSA SmartPay – OMB Circular No. A-123, Appendix B Agency Reporting to GSA/CCCM; Submission Implementing Guidance"
 number: "No. 030"
 order: 030
-businessline: "Purchase, Travel, Fleet and Integrated"
+businessline: "Purchase, Travel, Fleet, and Integrated"
 published: "Dec 18, 2019"
-lastupdated: "Aug 28, 2020"
+lastupdated: "Feb 23, 2024"
 ---
 
 UPDATE:
 | Date | Version History Action Log - Summary of Action/Changes |
 | ----------- | ----------- |
 | Dec 18, 2019 | Implementation of Smart Bulletin #30. |
 | August 28, 2023 | Revised to update for administrative change and also replaces Smart Bulletin #21. |
+| February 23, 2024 | Minor revisions and converted to HTML |
 
 ## Effective Date
 
@@ -21,18 +22,18 @@ rescinded, or superseded
 
 ## Business Line(s) Affected
 
-Purchase, Travel, Fleet and Integrated
+Purchase, Travel, Fleet, and Integrated
 
 ## Introduction
 
-The purpose of this GSA SmartPay Smart Bulletin is to provide agencies/organizations with implementing guidance on submitting statistical and narrative reports as required in Chapter 5.3 of Office of Management and Budget (OMB) Circular A-123, Appendix B, entitled “A Risk Framework for Government Charge Card Programs,” dated August 27, 2019. This Smart Bulletin includes: (1) reporting templates for agency submission of chapter 5.3 reports,(2) information on a due date extension solely for FY2019 reporting, and (3) reporting expectations for FY2020 and beyond.
+The purpose of this GSA SmartPay Smart Bulletin is to provide agencies/organizations with implementing guidance on submitting statistical and narrative reports as required in Chapter 5.3 of Office of Management and Budget (OMB) Circular A-123, Appendix B, entitled “A Risk Framework for Government Charge Card Programs,” dated August 27, 2019. This Smart Bulletin includes (1) reporting templates for agency submission of chapter 5.3 reports,(2) information on a due date extension solely for FY2019 reporting, and (3) reporting expectations for FY2020 and beyond.
 
 ## Summary
 
-OMB memorandum M-17-26 dated June 25, 2017 discontinued agency/organization purchase and travel charge card statistical reporting to OMB. However, OMB in that memorandum also required agencies to maintain that statistical reporting information for their own use in the management of their charge card programs. It further designated GSA’s Center for Charge Card Management (CCCM) as the central repository for the agency charge card statistical data which was previously required to be submitted to OMB. CCCM will post this statistical and narrative data on GSA Interact for agencies/organizations subject to the Chief Financial Officers’ (CFO) Act. CCCM may also post information pertaining to other GSA SmartPay participating agencies/organizations as well. CCCM will work with the GSA SmartPay contractor banks to obtain agency/organization statistical reporting data in an electronic, automated manner to the extent possible. The balance of the statistical data CCCM is unable to directly obtain from contractor banks will need to be provided by the CFO Act agencies/organizations (and other entities as required) to CCCM. CCCM will use a central repository for these reports. The Circular also states CCCM “may issue further guidance on both narrative and statistical reporting through the GSA Smart Bulletin process.” This bulletin constitutes that further guidance.
+OMB memorandum M-17-26, dated June 25, 2017, discontinued agency/organization purchase and travel charge card statistical reporting to OMB. However, OMB in that memorandum also required agencies to maintain that statistical reporting information for their own use in the management of their charge card programs. It further designated GSA’s Center for Charge Card Management (CCCM) as the central repository for the agency charge card statistical data, which was previously required to be submitted to OMB. CCCM will post this statistical and narrative data on GSA Interact for agencies/organizations subject to the Chief Financial Officers’ (CFO) Act. CCCM may also post information pertaining to other GSA SmartPay participating agencies/organizations as well. CCCM will work with the GSA SmartPay contractor banks to obtain agency/organization statistical reporting data in an electronic, automated manner to the extent possible. The balance of the statistical data CCCM is unable to directly obtain from contractor banks will need to be provided by the CFO Act agencies/organizations (and other entities as required) to CCCM. CCCM will use a central repository for these reports. The Circular also states that CCCM “may issue further guidance on both narrative and statistical reporting through the GSA Smart Bulletin process.” This bulletin constitutes further guidance.
 
 ### OMB Circular A-123, Appendix B Chapter 5.3.1 – Statistical Reporting –
-Requested information in the template attached below shall be submitted, at a minimum, on an annual fiscal year basis. Agency-provided information shall be furnished to CCCM *no later than 90 calendar days after the end of the Fiscal Year (FY)*. The due date for agency/organization submission of FY2019 agency statistical reporting to CCCM is hereby extended to No Later Than (NLT) February 28, 2020. This extension applies only to the FY 19 reports.
+The requested information in the template attached below shall be submitted, at a minimum, on an annual fiscal year basis. Agency-provided information shall be furnished to CCCM no later than 90 calendar days after the end of the Fiscal Year (FY). The due date for agency/organization submission of FY2019 agency statistical reporting to CCCM is hereby extended to No Later Than (NLT) February 28, 2020. This extension applies only to the FY 19 reports.
 
 The Statistical Reporting requirement applies to **all business lines** under the GSA SmartPay program. Agencies must report the following items for each business line:
 
@@ -46,7 +47,7 @@ Specific requirements for each business line are as follows:
 *Purchase cards only (to be provided to CCCM by CFO Act Agencies)* 
 - Ratio of A/Os to purchase cardholders (span of control);
 - Number of purchase cards with transaction limits over the micro-purchase threshold
-- Ratio of the number of confirmed violations reported pursuant to P.L. 112-194 as compared to the number of valid transactions within the reporting period (GSA's Center for Charge Card Management will obtain confirmed violation information from OMB/OFFM).
+- Ratio of the number of confirmed violations reported pursuant to P.L. 112-194 as compared to the number of valid transactions within the reporting period (GSA’s Center for Charge Card Management will obtain confirmed violation information from OMB/OFFM).
 
 *Convenience checks only:*
 - Total number of convenience checks written;
@@ -60,21 +61,17 @@ Specific requirements for each business line are as follows:
 - Ratio of A/Os to integrated cardholders (purchase business line - span of control);
 - Ratio of reviewing officials to integrated cards (fleet business line - span of control);
 - Number of integrated cards with transaction limits over the micro-purchase threshold and
-- Ratio of the number of confirmed violations reported pursuant to P.L. 112-194 as compared to the number of valid transactions within the reporting period (GSA's Center for Charge Card Management will obtain confirmed violation information from OMB/OFFM).
+- Ratio of the number of confirmed violations reported pursuant to P.L. 112-194 as compared to the number of valid transactions within the reporting period (GSA’s Center for Charge Card Management will obtain confirmed violation information from OMB/OFFM).
 
 ### OMB Circular A-123, Appendix B Chapter 5.3.2 – Narrative Reporting – 
 For agencies/organizations subject to the CFO Act, the following information should be updated annually on a fiscal year basis and provided to CCCM *no later than 90 calendar days after the end of each fiscal year:*
 - The date(s) of most recent and next scheduled independent review(s) (e.g., OIG audits and risk assessments) for all agency charge card programs;
 - A description of the current process for monitoring delinquency, including what reports the agency reviews and what actions are taken when a problem is discovered;
 - A description of any best practices the agency employs in charge card management;
-- Progress reports on agency integration of GSA SmartPay e-payable payment process into their accounts payable processes; and
-- Any additional information regarding agency management and use of charge card programs, including innovative applications to streamline business processes, increased revenue generation from expanded use for payments, and creative internal controls that maintain program integrity, flexibility and ease of use.
-
-The due date for submission of FY2019 agency narrative reporting to CCCM is similarly
-extended to NLT February 28, 2020. This extension applies only to FY 19 reports. For
-FY2020 reports and beyond, agency narrative reports are due to CCCM NLT 90
-calendar days after the end of the fiscal year requirement as specified in the current
-version of OMB Circular A-123, Appendix B.
+- Progress reports on agency integration of GSA SmartPay e-payable payment process into their accounts payable processes and
+- Any additional information regarding agency management and use of charge card programs, including innovative applications to streamline business processes, increased revenue generation from expanded use for payments, and creative internal controls that maintain program integrity, flexibility, and ease of use.
+
+The due date for submission of the FY2019 agency narrative reporting to CCCM is similarly extended to NLT on February 28, 2020. This extension applies only to FY 19 reports. For FY2020 reports and beyond, agency narrative reports are due to CCCM NLT 90 calendar days after the end of the fiscal year requirement as specified in the current version of OMB Circular A-123, Appendix B.
 
 
 ## Action

src/content/smart-bulletins/031.md

@@ -5,13 +5,14 @@ number: "No. 031"
 order: 031
 businessline: "Purchase, Travel, Fleet and Integrated"
 published: "Dec 19, 2019"
-lastupdated: "N/A"
+lastupdated: "Feb 23, 2024"
 ---
 
 UPDATE:
 | Date | Version History Action Log - Summary of Action/Changes |
 | ----------- | ----------- |
 | December 19, 2019 | Implementation of Smart Bulletin #31 |
+| February 23, 2024 | Minor revisions and converted to HTML |
 
 ## Effective Date
 
@@ -24,20 +25,20 @@ Purchase, Travel, Fleet and Integrated
 
 ## Introduction
 
-The purpose of this GSA SmartPay Smart Bulletin is to provide implementation guidance, updates and clarifications relating to portions of OMB Circular A-123, Appendix B, ‘A Risk Framework for Charge Card Programs (“the Circular”). These revisions were coordinated with the Office of Management and Budget, Office of Federal Financial Management.
+The purpose of this GSA SmartPay Smart Bulletin is to provide implementation guidance, updates and clarifications relating to portions of OMB Circular A-123, Appendix B, ‘A Risk Framework for Charge Card Programs (“the Circular”). These revisions were coordinated with the Office of Management and Budget Office of Federal Financial Management.
 
 ## Summary
 
-This Smart Bulletin addresses issues regarding creditworthiness, sustainability, environmental sustainability, definition of terms and other matters.
+This Smart Bulletin addresses issues regarding creditworthiness, sustainability, environmental sustainability, the definition of terms, and other matters.
 
 ### Chapter 5 – Performance Metrics and Data Requirements
 Section 5.3.1 implementing statistical reporting is updated as follows: 
 
 The reference in this section to the GSA SmartPay website shall be read to refer to the GSA Interact, the secure platform used to post agency-specific metrics.
 ### Chapter 6 – Credit Worthiness for Individually Billed Accounts (IBAs)
-Section 6.4 implementing guidance is updated as follows: 
+Section 6.4 implementing guidance is updated as follows:
 
-If it is not possible to obtain a card applicant’s credit score, the agency may issue a “restricted” charge card (as defined in section 6.3.2.,”First time travel charge card applicants with a credit score of less than 660”) to a first time applicant, but the agency must ensure it first conducts an alternative creditworthiness assessment to determine whether the individual possesses a satisfactory credit history. Specifically, the agency must review the applicant’s most recent Standard Form (SF) 85P, Questionnaire for Public Trust Positions, Section 22, or SF 86, Section 26, or use a similar vehicle containing the same type of questions as in the forms and sections noted and use the information provided to assess creditworthiness. In either case, the vehicle used must not be older than one year. 
+If it is not possible to obtain a card applicant’s credit score, the agency may issue a “restricted” charge card (as defined in section 6.3.2.,” First time travel charge card applicants with a credit score of less than 660”) to a first time applicant, but the agency must ensure it first conducts an alternative creditworthiness assessment to determine whether the individual possesses a satisfactory credit history. Specifically, the agency must review the applicant’s most recent Standard Form (SF) 85P, Questionnaire for Public Trust Positions, Section 22, or SF 86, Section 26, or use a similar vehicle containing the same type of questions as in the forms and sections noted and use the information provided to assess creditworthiness. In either case, the vehicle used must not be older than one year.
 
 **Note:** Neither the SF 86 nor SF 26 is to be shared with your servicing contractor bank.
 
@@ -54,13 +55,13 @@ Due to the issuance of Executive Order (EO) 13834, “Efficient Federal Operatio
 
 EO 13834 affirms that it is the policy of the United States that agencies meet energy and environmental performance statutory requirements in a manner that increases efficiency, optimizes performance, eliminates unnecessary use of resources, and protects the environment. In implementing this policy, agencies are tasked to prioritize actions that reduce waste, cut costs, enhance the resilience of Federal infrastructure and operations, and enable more effective accomplishment of its mission. EO 13834 may be viewed at: https://www.fedcenter.gov/programs/eo13834.
 
-To assist agencies in meeting statutory and optional sustainable purchasing requirements, GSA offers an on-line Green Procurement Compilation. The Green Procurement Compilation is a comprehensive green purchasing resource designed for federal contracting personnel and program managers. It consolidates and organizes information from federal environmental programs in one place, saving you from visiting multiple websites. 
+To assist agencies in meeting statutory and optional sustainable purchasing requirements, GSA offers an online Green Procurement Compilation. The Green Procurement Compilation is a comprehensive green purchasing resource designed for federal contracting personnel and program managers. It consolidates and organizes information from federal environmental programs in one place, saving you from visiting multiple websites. 
 
 The Green Procurement Compilation allows users to:
 - Quickly identify federal green purchasing requirements for the products and services;
 - Search by keyword or browse by category to find products and services;
 - Determine procurement options available to federal buyers, including applicable GSA Multiple Award Schedules (MAS), Federal Strategic Sourcing Initiative (FSSI) solutions, and GSA Global Supply;
-- Learn more about federal environmental programs, such as WaterSense and Bio-Preferred; and
+- Learn more about federal environmental programs, such as WaterSense and Bio-Preferred, and
 - Discover optional environmental programs and additional procurement guidance that will help meet sustainability goals. 
 
 The green products portal identifies all product types covered by mandatory and non-mandatory federal environmental programs, including: 
@@ -88,9 +89,9 @@ The services portal contains green purchasing guidance for services, including:
 
 ### Attachments A.1 Glossary
 ### Attachment A.6 – Disciplinary Category Definitions Guide
-For consistency, the following existing definitions contained in both of these attachments are deleted and replaced with the following: 
-- **A.1 External Fraud** - Any felonious act of corruption of attempt to cheat the Government or corrupt the Government's agents by someone other than Government officials. Otherwise known as third party fraud.
-- **A.1 Misuse** - Unintentional use of the purchase, travel, fleet and/or integrated charge card in violation of the FAR, DFARs, FTR, Agency Supplements, or Agency Policy/Procedures. These actions are the result of ignorance and/or carelessness, lacking intent, to include honest mistakes..
+For consistency, the following existing definitions contained in both of these attachments are deleted and replaced with the following:
+- **A.1 External Fraud** - Any felonious act of corruption or attempt to cheat the Government or corrupt the Government’s agents by someone other than Government officials. Otherwise known as third-party fraud.
+- **A.1 Misuse** - Unintentional use of the purchase, travel, fleet, and/or integrated charge card in violation of the FAR, DFARs, FTR, Agency Supplements, or Agency Policy/Procedures. These actions are the result of ignorance and/or carelessness, lacking intent, to include honest mistakes..
 
 ## Action
 CCCM coordinated this Smart Bulletin with OMB, Office of Federal Financial

src/content/smart-bulletins/032.md

@@ -5,13 +5,14 @@ number: "No. 032"
 order: 032
 businessline: "Purchase, Travel, VISA/MasterCard Fleet, and Integrated"
 published: "Dec 20, 2019"
-lastupdated: "N/A"
+lastupdated: "Feb 23, 2024"
 ---
 
 UPDATE:
 | Date | Version History Action Log - Summary of Action/Changes |
 | ----------- | ----------- |
 | December 20, 2019 | Implementation of Smart Bulletin #32 |
+| February 23, 2024 | Minor revisions and converted to HTML |
 
 ## Effective Date
 
@@ -27,8 +28,8 @@ VISA and MasterCard have increased the interchange fee, which is assessed for pr
 
 ## Summary
 
-1. In a charge card, consumer, or commercial transaction, the merchant’s bank pays the interchange fee to the issuing bank. The merchant’s bank passes along the cost of the interchange fee to the merchant and the merchant may factor in the cost of the association’s interchange fee in pricing for goods and services provided.
-2. The interchange fee varies and is influenced by factors, which may include but are not limited to, type of merchant, region of the world, type of transaction, payment solution used, and amount transacted.
+1. In a charge card, consumer, or commercial transaction, the merchant’s bank pays the interchange fee to the issuing bank. The merchant’s bank passes along the cost of the interchange fee to the merchant, and the merchant may factor in the cost of the association’s interchange fee in pricing for goods and services provided.
+2. The interchange fee varies and is influenced by factors, which may include but are not limited to the type of merchant, region of the world, type of transaction, payment solution used, and amount transacted.
 3. The increase in the interchange fee may be nominal and will not impact services currently provided or negotiated refund rates currently in effect for the GSA SmartPay 3 Program.
 
 ## Action