engine.json

{
  "data": {
      "participants": {
          "prompt": "List all meeting participants with their roles",
          "type": "object",
          "name": "Meeting Participants",
          "description": "Detailed list of attendees with roles",
          "attributes": {
              "attendees": [
                  {
                      "name": "Participant's full name",
                      "role": "Participant's role in the project",
                      "department": "Department or team they represent, if nothing is mentioned then label as Unknown"
                  }
              ]
          }
      },
      "meeting_metadata": {
          "prompt": "Extract key meeting information",
          "type": "object",
          "name": "Meeting Details",
          "description": "Basic meeting information",
          "attributes": {
              "duration_minutes": "Duration of meeting in minutes",
              "meeting_type": "Type of meeting (status, planning, review, etc.)",
              "scheduled_time": "When was the meeting scheduled for",
              "actual_start_time": "When did the meeting actually start",
              "location": "Meeting location or platform used"
          }
      },
      "raci_matrix": {
          "prompt": "Based on the discussion, identify RACI (Responsible, Accountable, Consulted, Informed) assignments for mentioned tasks and decisions",
          "type": "object",
          "name": "RACI Matrix",
          "description": "RACI mapping for discussed items",
          "attributes": {
              "assignments": [
                  {
                      "item": "Task or decision point discussed",
                      "responsible": [
                          "Names of people who will do the work"
                      ],
                      "accountable": "Name of the single person accountable",
                      "consulted": [
                          "Names of people to be consulted"
                      ],
                      "informed": [
                          "Names of people to be informed"
                      ]
                  }
              ]
          }
      },
      "action_items": {
          "prompt": "List all action items discussed in the meeting",
          "type": "object",
          "name": "Action Items",
          "description": "Tracked action items and their owners",
          "attributes": {
              "items": [
                  {
                      "task": "Description of the action item",
                      "owner": "Person responsible for completion",
                      "deadline": "Due date or timeline",
                      "priority": "Priority level (High/Medium/Low)",
                      "dependencies": [
                          "Any dependent tasks or conditions"
                      ]
                  }
              ]
          }
      },
      "risks_issues": {
          "prompt": "Identify risks and issues discussed",
          "type": "object",
          "name": "Risks and Issues",
          "description": "Track project risks and active issues",
          "attributes": {
              "items": [
                  {
                      "type": "Risk or Issue",
                      "description": "Detailed description",
                      "impact": "High/Medium/Low",
                      "mitigation": "Mitigation strategy or solution",
                      "owner": "Person responsible for tracking",
                      "status": "Open/In Progress/Resolved"
                  }
              ]
          }
      },
      "decisions": {
          "prompt": "List all decisions made during the meeting",
          "type": "object",
          "name": "Decision Log",
          "description": "Track decisions and their context",
          "attributes": {
              "items": [
                  {
                      "decision": "What was decided",
                      "context": "Why this decision was made",
                      "impact": "Impact of this decision",
                      "decider": "Who made the final decision",
                      "stakeholders": [
                          "People affected by this decision"
                      ]
                  }
              ]
          }
      },
      "project_metrics": {
          "prompt": "Extract any mentioned project metrics or KPIs",
          "type": "object",
          "name": "Project Metrics",
          "description": "Key project performance indicators",
          "attributes": {
              "budget": {
                  "status": "On track/At risk/Over budget",
                  "variance": "Percentage variance from plan"
              },
              "schedule": {
                  "status": "On track/Delayed/Ahead",
                  "variance": "Days ahead or behind"
              },
              "scope": {
                  "status": "Stable/Creeping/Reduced",
                  "changes": [
                      "List of scope changes discussed"
                  ]
              }
          }
      },
      "synthesis_summary": {
          "prompt": "Create a comprehensive synthesis of the meeting outcomes",
          "type": "object",
          "name": "Meeting Synthesis",
          "description": "Comprehensive synthesis of meeting outcomes and implications",
          "attributes": {
              "key_outcomes": [
                  "Main outcomes or decisions from the meeting"
              ],
              "strategic_impact": {
                  "short_term": "Immediate impact on project/team",
                  "long_term": "Long-term implications for the project/organization"
              },
              "resource_implications": {
                  "budget_impact": "Impact on project budget",
                  "staffing_needs": "Changes to staffing requirements",
                  "timeline_effects": "Effects on project timeline"
              },
              "stakeholder_updates": [
                  {
                      "stakeholder_group": "Group of stakeholders to be updated",
                      "key_message": "Primary message for this group",
                      "priority": "High/Medium/Low"
                  }
              ],
              "dependencies_affected": [
                  {
                      "project_area": "Affected area of the project",
                      "impact_description": "How it's affected",
                      "mitigation_needed": "Required mitigation steps"
                  }
              ]
          }
      },
      "follow_up_items": {
          "prompt": "List all follow-up items from the meeting",
          "type": "object",
          "name": "Follow-up Items",
          "description": "Items requiring follow-up after the meeting",
          "attributes": {
              "items": [
                  {
                      "item": "Follow-up item description",
                      "assigned_to": "Person responsible for follow-up",
                      "target_date": "Target completion date",
                      "dependencies": [
                          "Any dependent actions"
                      ]
                  }
              ]
          }
      },
      "communication_plan": {
          "prompt": "Create a communication plan based on meeting outcomes",
          "type": "object",
          "name": "Communication Plan",
          "description": "Plan for communicating meeting outcomes",
          "attributes": {
              "communications": [
                  {
                      "audience": "Who needs to be informed",
                      "message": "What needs to be communicated",
                      "channel": "How to communicate (email, meeting, etc.)",
                      "timing": "When to communicate"
                  }
              ]
          }
      },
      "next_steps": {
          "prompt": "List the high-level next steps and key takeaways from the meeting",
          "type": "list",
          "name": "Next Steps",
          "description": "High-level summary of next steps and key actions"
      }
  },
  "workflow": {
      "initial_classification": {
          "name": "Initial Meeting Classification",
          "prompt": "Analyze the meeting content and classify the type of meeting (status, decision, planning, or review)",
          "description": "Initial analysis of meeting type and purpose",
          "data": [
              "participants",
              "meeting_metadata"
          ]
      },
      "basic_extraction": {
          "name": "Basic Information Extraction",
          "prompt": "Extract fundamental meeting information and next steps",
          "description": "Process basic meeting elements",
          "data": [
              "follow_up_items",
              "synthesis_summary",
              "communication_plan",
              "next_steps"
          ]
      },
      "status_analysis": {
          "name": "Status Meeting Analysis",
          "explain": "This is a project status update meeting - analyze metrics and risks",
          "description": "Process status meeting specific items",
          "requires": [
              "initial_classification"
          ],
          "data": [
              "project_metrics",
              "risks_issues"
          ]
      },
      "decision_analysis": {
          "name": "Decision Meeting Analysis",
          "explain": "This meeting involves key project decisions - analyze decisions and responsibilities",
          "description": "Process decision-making meeting content",
          "requires": [
              "initial_classification"
          ],
          "data": [
              "decisions",
              "raci_matrix"
          ]
      },
      "planning_analysis": {
          "name": "Planning Meeting Analysis",
          "explain": "This is a planning or strategy meeting - analyze plans and assignments",
          "description": "Process planning meeting specific items",
          "requires": [
              "initial_classification"
          ],
          "data": [
              "raci_matrix",
              "risks_issues"
          ]
      },
      "review_analysis": {
          "name": "Review Meeting Analysis",
          "explain": "This is a project review meeting - analyze performance and issues",
          "description": "Process review meeting specific items",
          "requires": [
              "initial_classification"
          ],
          "data": [
              "project_metrics",
              "risks_issues"
          ]
      }
  }
}