Indicate all meetings and open communication practices

[Preshh0]

Summary

A list of all current meetings, and the expectations from attendees/organizers of these meetings.

The current meetings we have are:

• Full project meetings: Biweekly at 14:00 WAT on Wednesdays.
• Data Platform and Harmonization Working Group meetings: Biweekly at 14:00 WAT on Thursdays.
• Open Science and Capacity Building Working Group Meetings: Biweekly at 14:00 WAT on Thursdays. It alternates on the week the Data Platform and Harmonization Working Group meetings does not hold.
• Coordinators meeting: Biweekly at 16:00–17:00 WAT on Tuesdays.
• Quarterly meetings — partners and steering committee: 3 months intervals.
• Coworking calls for anyone who would like to attend: Every week, 13:00 WAT on Wednesdays.
• Annual in-person meetings - announced separately.

What we currently have?

A proposed code of conduct: https://docs.google.com/document/d/1RYmwsHUO3s8zfnbqIKD9UFZX3-yNMNwQv4D48v9mRgo/edit?usp=sharing.
Adapted from: https://github.com/aphrc-dswb/reproducible-project-template/blob/main/CODE_OF_CONDUCT.md.

What needs to be done?

• Collate all communication channels.
• Create a central reference point - a GitHub page or section on a page - to find them.
• Full information on who attends these meetings, and the optionality of it should be provided.
• Provide a participation guideline:
  • Information on what is expected of members when participating.
  • Documentation? Policy?
    • Data sharing agreement: Miranda leading a WG
      - [ ] A draft for input will be opened for inputs
    • Guideline for budget
      • What is included and not included
    • What is the reporting process?
      • Templates to use
      • Reporting process
        • How do partners report?
        • What are general timelines?
        • Where are they stored?
        • Where are the templates?

Who can help?

• Miranda Barasa of APHRC, Precious Onyewuchi and Malvika Sharan of OSPO Now.

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Updates

• None for now.